15
October
2023
The idea behind Digital Mailroom (DMR) was conceived from the transfer of information and not the paper on which it is contained. The results are speed, savings, security and certainty in the retrieval of corporate documents.
The typical process scheme for the inbound Digital Mailroom can be summarized as follows:
The activation of the BPM processes refers to specific processes relating to the document received (e.g. sending invoices to accounts payable for Invoice Processing) with the ability to monitor in real-time “who is doing what” for documents that require a response within a given timeframe.
In addition to letters, faxes, emails with their attachments, voice files (speech-to-text), etc. can all be easily managed.
The search for documents, can be done by index fields or by key words present within the text (full-text search).
There is also the possibility of conferring legal and fiscal value to correspondence, by storing them in a legally compliant electronic archive in accordance with local laws.
The Digital Mail solution can be provided with an on premises project or carried out in service by our staff room.
The Outbound Mail Management service allows you to send messages in an extremely simple way.
Imaging Group deals with the following activities:
The receipts are scanned upon their return and placed in the respective folder.
The advantages of adopting an Outbound Mail Management solution are numerous and among them:
